How to Behave in a Meeting or Call

Marcelo Serafim
May 15, 2023
3 min read

Attending a meeting or conference call can be a daunting experience. You're not only representing yourself, but also your company and your team.

So, it's important to make a good impression. Here are a few tips to help you behave in a call or meeting:

Be on time: Make sure to be on time for the call or meeting. Punctuality is key to showing that you are reliable and respectful of other people's time.
Introduce yourself: When you join the call or meeting, introduce yourself and your role. This will help everyone understand who you are and why you're there.
Listen actively: Pay attention to what others are saying, and try to understand their perspectives. This will help you build stronger relationships with your colleagues and clients.
Speak clearly and concisely: When it's your turn to speak, make sure you speak clearly and concisely. Avoid rambling or going off-topic.
Respect others: Always be respectful of other people's opinions and perspectives. Even if you disagree with someone, listen to their point of view and respond thoughtfully.

Remember, the goal of a call or meeting is to work together to achieve a common goal. By following these tips, you'll be able to contribute to the conversation in a positive and productive way.

Meetings and calls have become more popular now than ever before due to the rise of remote work and virtual collaboration tools. With more people working from home and different locations, it can be challenging to coordinate projects and communicate effectively without having frequent meetings and calls.

However, with the increase in meetings and calls, it can become overwhelming and time-consuming to attend all of them. Here are some tips on how to deal with lots of meetings and calls:

Prioritize - Identify which meetings and calls are most important and prioritize them accordingly. Determine which ones require your immediate attention and which ones can wait.
Set boundaries - It’s important to set boundaries to avoid overbooking yourself. Set limits on the number of meetings and calls you attend per day, and communicate these boundaries with your colleagues.
Plan ahead - Prepare for meetings and calls ahead of time to ensure they run smoothly and efficiently. Create an agenda, review any necessary documents or materials, and be ready to contribute.
Delegate - If possible, delegate some meetings and calls to other team members who can represent you. This will free up some of your time and allow others to contribute to the conversation.
Take breaks - It’s essential to take breaks between meetings and calls to avoid burnout. Take a few minutes to stretch, take a walk, or do something else that will help you recharge.

By following these tips, you can manage your time effectively and make the most of your meetings and calls without feeling overwhelmed.

Questions

Why is it important to be on time for a call or meeting?
What should you do when you join a call or meeting?
Why is active listening important in a call or meeting?
How should you speak when it's your turn to talk?
Why is it important to be respectful of other people's opinions and perspectives in a call or meeting?

Vocabulary

Punctuality - the quality of being on time or arriving at the right time.
Perspective - a particular attitude or way of looking at something; a point of view.
Rambling - talking or writing at length in a confused or inconsequential way.
Thoughtful - showing consideration for the needs of other people.
Productive - achieving or producing a significant amount or result.
Coordinate - to organize people or things so that they work together effectively
Virtual - done, seen, or existing on the internet or on a computer, rather than in the real world
Overwhelming - very intense or difficult to deal with
Efficiently - in a way that achieves maximum productivity with minimum wasted effort or expense
Delegate - to give a task or responsibility to someone else